Medical Staff Coordinator, Mission Hospital, Mission Viejo, CA
Posted on July 7th, 2016
Mission Hospital Position Description
Position Title: Medical Staff Coordinator
Exemption Status: Non-Exempt
Job Code: 9011, 9012, 9013,130320
Department: Medical Staff/QM Services
Reports to: Manager, Medical Staff Services
Job Summary:
Reports to the Manager of Medical staff Services Office and according to departmental policies and procedures, is responsible for supporting medical staff (MS) departments/committees, credentialing (appointment/reappointment), and maintaining departmental files of MS members within those departments. Provides medical staff services for two separately licensed facilities (Mission Hospital and CHOC at Mission). Work is periodically checked by department manager who is available to resolve questions and assure continuity between committees, departments, and meetings. Consistently demonstrates behaviors that model the St. Joseph Health System core values and Mission Hospital’s mission statement.
Essential Values-Based Competencies:
Demonstrates values-based competencies in line with the four core values that are the foundation of all activities performed by employees in order to achieve the Mission of the St. Joseph Health System.
Duties:
- Coordinates activities of MS departments & committees including continuity of topics, materials, notices, documentation, flow of information and follow-up. Assures confidentiality of MS activities related to peer review, quality management (QM) and medico-legal issues. Education of department/committee chairman with regard to medical staff responsibilities and processes. Develops agendas and completes all meeting preparations in a timely manner. Accurately records MS discussions, recommendations, and actions to provide documentation necessary to successfully meet regulatory requirements. Composes complex, non-routine correspondence, memos, forms, reports, etc. in a timely manner according to established procedures. Works with QM staff to coordinate peer review activities for committees/departments. Composes complex, sensitive, peer-review correspondence which involves a working knowledge of medical terminology, regulatory requirements and medical staff bylaws, rules, regulations, & policies. Develops and maintains hospital call schedules. Demonstrates ability to perform behavioral competencies (general/unit specific) as indicated on the competency inventory.
- Processes medical staff and allied health professional applications/re-applications according to MS bylaws, rules, and regulations to provide comprehensive, qualitative documentation of applicant’s clinical competence and training to support the provision of quality medical care. Reviews control cards to assure that documentation of training experience and current competence is contained in the practitioner’s credentials file. Provides information to the Department Chairman on eligibility requirements for obtaining and maintaining medical staff membership and clinical privileges. Maintains credentials files and physicians’ database for assigned departments. Reviews researches, and makes recommendations for changes to control cards – clinical privileges. Oversees the proctoring and observation process and monitors adherence to the process until the practitioner is eligible for release from this requirement. Keeps Hospital departments advised of proctoring/observation status. Demonstrates ability to perform behavioral competencies (general/unit specific) as indicated on the competency inventory.
- Responsible for special assignments as requested by chief of staff, chairmen of committees/departments, administration, director, or manager. Participates in survey processes as necessary.
Minimum Position Qualifications:
Education: High school graduate or GED
Experience: Three years’ secretarial training or equivalent experience.
Preferred Position Qualifications:
Education: AA degree in Medical Staff Science
Experience: Previous training and/or experience in Medical Staff services. Experience in taking and transcribing minutes.
License / Certification: Certified Professional Medical Staff Management (CPMSM); Certified Professional Credentialing Specialist (CPCS)
Contact for Applications
Nicole Biba
RECRUITER
27700 Medical Center Rd,
Mission Viejo, CA 92691
T: (949) 364-1400 x7656
Nicole.Biba@stjoe.org
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