Medical Staff Services Administrator, Healdsburg District Hospital - Healdsburg, CA

Posted on November 10th, 2015

JOB SUMMARY/ESSENTIAL FUNCTIONS :
Manages the day-to-day operation of the Medical Staff Office. Responsible for preparation of medical staff meeting agendas, minutes, and follow-up correspondences. Works closely with contract credentials verification for appointment and reappointment of medical staff. Completes routine correspondences relative to verification of the medical staff status.

MINIMUM POSITION QUALIFICATIONS :

Licensure and Certification: Certified Provider Credentialing Specialist (CPCS)
Education Required: AA/AS. BA/BS preferred
Experience Required: 2 years experience as a medical staff manager in a hospital or medical staff setting.
Other Qualifications: 
Classification: Exempt

PREFERRED POSITION QUALIFICATIONS :

Certified Professional Medical Services Management (CPMSM)

ESSENTIAL SKILLS:

• Strong, accurate typing skills
• Ability to record meetings using shorthand or other note- taking skills.
• Working knowledge of regulatory requirements (Title 22 & JC)
• Knowledge of the development of and adherence to Governance bylaws, Department rules and regulations and Policies pertaining to medical staff, practitioner/provider and the organization.
• Strong interpersonal skills
• Excellent verbal and written communication skills including customer service skills
• Expertise in using all Microsoft Office products including Excel, word processing, data base management and graphic presentations.
• A team player, adaptive and collaborative while working across the organization.
• Demonstrates good judgment and discretion regarding confidentiality of sensitive issues.
• Critical thinking skills
• Analytical Skills
• Ability to work strategically

KEY RESPONSIBILITIES :

REQUIREMENTS

• Maintains knowledge of, and compliance with, DHS / DVN standards pertaining to Medical Staff.
• Maintains knowledge of, and compliance with, CMA Medical Staff Guidelines.
• Maintains knowledge of, and compliance with, Medical Staff Bylaws, Rules & Regulations.
• Coordinates and attends Medical Staff department/Service/Committee/general staff meetings.
• Maintains current knowledge of the credentialing and re-credentialing processes, including privileging. Prepares follow-up correspondences with practitioners following credential actions.
• Maintains confidentiality of Medical Staff credential files.
• Prepares calendar, maintains credits and prepares annual report.
• Coordinates appointments/reappointments with contract credentialing organization.
• Demonstrates a thorough knowledge of policies and procedures and enforces adherence by staff.
• Participates in budget process.
• Collaborates with medical staff and Hospital in developing and achieving goals.
• Follows policies & procedures regarding hiring, counseling and termination process.
• Makes sound decisions within range of expectation for the job; promotes positive guest/staff relations.
• Creates an environment that enables the Hospital to fulfill its mission and meet/exceed its goals.
• Demonstrates the ability to work on multiple tasks and set priorities.
• Uses good judgment and discretion regarding confidentiality of sensitive issues.
• Maintains knowledge of current and new developments in the field of medical staff services and credentialing through attendance at professional meetings and reading journals in the field.
• Maintains and keeps current the physician contracts and agreements. (Timesheets, check requests)
• Maintains physician agreements for contracted services, on-call, medical directorship and prepares check requests for the same on a monthly basis.
• Performs other duties as assigned to support the department’s objectives