Credentialing Specialist, Tri-City Medical Center, Oceanside, CA
Posted On February 6th, 2012
Tri-City Medical Center
Caring Hands. Our Symbol and Our Promise.
Located in the city of Oceanside, Tri-City Medical Center is a full-service healthcare facility, offering comprehensive medical care. Opened in 1961, we have grown to meet to the needs of our North County residents. We are community owned and operated, with 397 beds and over 500 physicians. Today, we are a nationally recognized hospital with a world-renowned medical and professional staff and state-of-the art technology. We have earned a reputation for highly rated, compassionate patient care.
Tri-City Medical Center serves San Diego County's coastal communities of Carlsbad, Oceanside and Vista, as well as the surrounding region. Tri-City is administered by the Tri-City Healthcare District, a California Hospital District.
Our facilities include a hospital at 4002 Vista Way in Oceanside, nearby outpatient services, and the Tri-City Wellness Center in Carlsbad.
Position Summary:
This position is responsible for performing credentialing activities and other Medical Staff functions in accordance with Joint Commission accreditation standards, state and federal regulatory requirements. Specific responsibilities may include involvement in initial credentialing, reappointments, CME functions, ED call schedule, committee/department meeting support, monitoring and updating expirables and other administrative tasks as described in the Medical Staff Credentialing Specialist Job Description. Uphold the mission and goals of Tri-City Medical Center.
Major Position Responsibilities:
- Maintain current knowledge of Joint Commission accreditation standards, State and Federal regulatory requirements.
- Maintain current knowledge of TCMC Medical Staff Bylaws, Rules and Regulations, Polices and Procedures.
- Perform all responsibilities in accordance with Medical Staff Bylaws, Rules and Regulations, Policies and Procedures, accreditation standards, and state and federal regulatory requirements.
- Ensure that resource equipment, supplies, and manuals are ordered, updated, and maintained for all assigned areas of responsibility.
- Provide quality and ethical customer service to all practitioners, patients, other hospital departments, medical group liaisons, and other hospital entities.
- Assess areas of improvement within assigned areas of responsibility, develop and implement related polices and procedures.
Responsibilities will also include the following, as assigned:
- Support assigned Departments/Committee, including scheduling, preparing agenda, completion of minutes, and follow-up.
- Track, maintain, and process proctoring.
- Prepare reports for Departments, Divisions, Committees, and the Board of Directors.
- Process incoming mail/correspondence.
- Process, ensure mail-out, and track all requests for initial application packets.
- Ensure completion and perform all aspects of initial comprehensive credentialing.
- Process requests for Temporary Privileges.
- Process and maintain changes to privileges and/or staff status.
- Prepare, track, and ensure timely mail-out of all reappointment packets.
- Ensure completion and perform all aspects of the reappointment process.
- Track and maintain acceptance of initial application fees, reappointment dues, and various fines.
- Preparation of Board Approval Letters and carrying out related processes.
- Ensure updating and maintaining of the privileging module.
- Tracking, updating, and maintaining all expiring licensures and other various documents on a monthly basis.
- Responsible for obtaining, reviewing, and processing of monthly Disciplinary/Sanction Reports from the Medical Board of California.
- Coordinate accredited CME program, which includes but is not limited to; supporting committee meeting, maintaining regulatory compliance, and related functions.
- Maintain monthly ED call schedule, including but not limited to; preparation, distribution and reconciliation for stipends and related duties.
- Ensure support, maintenance, and updating of the credentialing database system and other various hospital-wide database systems.
- Preparation and distribution of the Medical Staff roster, as needed
- Safety and Infection Control Responsibilities
- Responsible to maintain a safe and clean work environment, including unit based specific safety and infection control requirements.
Qualifications: ESSENTIAL COMPETENCIES, KNOWLEDGE, & EXPERIENCE.
- Strong organizational skills and the ability to communicate effectively utilizing both written and verbal skills.
- Previous Medical Staff experience (3-5 years) strongly preferred.
- Demonstrated keyboard ability for word processing.
- Ability to use hospital data system to capture various reports as necessary
- Basic secretarial and clerical skills in order to prepare and complete minutes, agendas, reports and other documentation.
- Ability to sit for extended periods of time with repetitive motions, such as typing.
- Ability to work alone in close quarters with others, performing different tasks.
- Ability to prioritize daily workload to meet multiple tasks and deadlines.
- Knowledge of Joint Commission standards and regulatory requirements
- See attached Physical, Mental, and Environmental Demands
Education:
- High-school diploma or GED required.
Certifications:
- CPCS or CPMSM, preferred.
For more information about our facility, please visit www.tricitymed.org. To apply to this position, please visit www.tcmccareers.com.